Minutes GMS Adoption Annual Accounts

Adoption of the financial statements of a private limited company

€ 5,00 excl. btw

Minutes adopting financial statements. The most important resolution that shareholders take annually. This discharges the liability of the board. This is required by the articles of association and by the Chamber of Commerce.

Up to date: Dutch law and regulations 2024/2025

Taal / Language	Nederlands Engels

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Description

Adoption annual accounts

Minutes of the general meeting of shareholders (GMS) adopting annual accounts. This resolution must be passed annually. The articles of association state when the annual accounts must be adopted at the latest.

Also in Dutch: Notulen AVA Vaststellen Jaarrekening

What to fill in yourself

You have to record the appropriation of the result yourself. You take that from the accountant or bookkeeper’s proposal. Also fill in the names of attendees, shareholders, date and place. Directors must sign the minutes.

Summary

Contains provisions on:

Appointment of chairman/secretary;
Mode of convening;
Appropriation of profit;
Discharge of directors.

Context

You use this document in the following situation:
The annual adoption of financial statements is of great importance. Approval by the shareholder(s) indemnifies the directors of the BV. That means that they cannot be held personally liable after this resolution. The resolution must be made every year.